Free Tool

Meeting Cost Calculator

Find out what your meetings really cost. Input the team, duration, and frequency and see the price tag hiding in your calendar.

Example: Weekly All-Hands

A weekly all-hands meeting with 12 people for 60 minutes. Average hourly rate: 65 EUR.

12 attendees

60 min

Weekly

per meeting

780 EUR

Annual cost

40,560 EUR

DecTrack helps teams make structured, transparent decisions together, from defining options to reaching consensus.

How is the meeting cost calculated?: The tool multiplies each attendee's hourly rate by the meeting duration. For recurring meetings, it projects the cost annually based on the frequency you select.
What hourly rates should I use?: Use fully-loaded costs if you know them (salary + benefits + overhead). Otherwise, the role presets provide reasonable estimates for European tech companies. Adjust them to match your region.
Why include annual projections?: A single meeting might seem cheap, but recurring meetings compound. A 500 EUR weekly meeting costs 26,000 EUR per year. Annual projections reveal the true long-term cost.
What does the async savings estimate mean?: Research suggests that 40-60% of meeting time could be replaced with async communication. The savings estimate shows what you would save by converting 60% of the meeting to async decision-making.
Is my data stored anywhere?: No. All calculations happen in your browser. Nothing is sent to any server. Your data is saved locally and expires after 30 days.
Can I share my calculation?: Export the results as a branded PDF to share with your team or management. The PDF includes all inputs, costs, and the savings comparison.

Define your criteria, assign weights, and score each option to get a clear, data-driven winner. Also known as Nutzwertanalyse.

Sort tasks by urgency and importance. Drag and drop to instantly see what to do first, schedule, delegate, or eliminate.

Map tasks to team members with Responsible, Accountable, Consulted, and Informed roles. Spot gaps and overlaps instantly.